Todd's Tech Tip #2: How to Add and DELETE Printers

Dear Colleagues,

I promised a Tech Tip regarding printers and I am ready to share.

First, good news!   We now have a brand new color printer in the RC.  Why is this so great?  It means that if our dinosaur printer (which has been going strong since 2004) ever gives up the ghost, we have a replacement printer ready to go.  You can use either of the printers once you have successfully set them up on your computer.

Second, bad news:  It's a lot of steps to see visually.  I hope the pictures don't discourage you. 

Here is how to do that (on your desktop) *I apologize in advance if there are too many steps, I was trying to make it as easy as possible and frankly,  there just is no easier way...

Step One: Go to System Preferences (click on the black apple up in the left corner.)

 

Step Two:  Click on the Print and Scan Icon

Looks like this: 

Step Three:  When you click on it, you will see a plethora of printing possibilities... Don't let this overwhelm you.   You are going to DELETE all the ones you don't want to be able to see or use!

Step Three Continued:  Click all of the printers you do not want.  To start, remove anything that does not start with HW...so, all of the CW, etc printers are not for you.  Once you've selected them, hit the (-) button.  This will remove them from your view. 

Step Four:  After removing most of the printers, make sure you have the following printers in your list:

What are these? 

HW-Color-Printer is the 2004 Dinosaur in the RC (Does a great job!)

HW-Front-XRX is the Xerox machine in the front hall

HW-Office-Color is the color printer in Lois' office (DO NOT USE UNLESS AN EMERGENCY or if you are printing IEP or other related sensitive documents.)

HW-RC-Color-New is the brand new HP Color Printer in the RC.

The Workcentre 5330 is the copy machine at the top of the stairs near Phyllis' room.

Step Five:  Don't worry if you are missing any of these.  All you have to do is click on the (+) sign and then the monstrous list will re-appear.  Click on the one that you need to add again..


So, is this tip helpful?  I'd love to hear what you think of these weekly tips.  I'd also like to know if there is something you would like to learn and/or if there is a tip you think would be great to share with our community.  Please feel free to e-mail me with your suggestions or ideas.  

Don't forget that all of the tips are available for you to review at any point on the Todd's Tuesday Tech Tip Blog.